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Superior Court of California
County of Calaveras
HUMAN RESOURCES ANALYST
Under general direction, performs professional analytical support work in areas such as recruitment, selection, classification, compensation, equal employment opportunity, labor relations, employee relations, performance coaching, succession planning, staff development, safety and risk management, payroll, compliance programs (e.g. EEOC, ADA, FMLA, CFRA, FLSA, and Worker’s Compensation); recommends and administers approved personnel policies; and also performs a variety of complex administrative support tasks. This is a confidential position and not a member of the general bargaining unit.
This is a single level classification. Incumbents perform professional level analytical work in a variety of assignments related to human resource administration. This class is distinguished from the Court Analyst position in that the latter class performs generalist administrative work involving multiple administrative areas that may include human resources, facilities, systems, operational management analysis, budget and other functions but is not limited to any single administrative area.
SUPERVISION RECEIVED AND EXERCISED:
The Human Resources Analyst receives general direction from the Court Executive Officer.
QUALIFICATIONS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS:
- Employee must have proficient knowledge of:
- Pertinent Federal & State laws, rules and regulations pertaining to human resources and labor relations.
- General principles and practices of human resource management.
- Human Resource policy and procedure development and implementation techniques
- Principles of classification, compensation, benefits, recruitment & selection, integrated disability management, training & organizational development within the Court.
- Safety issues and principles of risk management.
- Labor & employee relations in both unionized and at- will environments.
- Principles of effective labor negotiations.
- Worker’s compensation reporting and administration requirements.
- Benefit and leave administration programs.
- Clerical, financial and record keeping practices.
- Use of personal computer and software, including the court’s automated case management system, HR management system, word processing, spreadsheet, database, and other job-related applications and systems, office procedures, practices and equipment.
- Employee must have the ability to:
- Evaluate the education, experience and other qualifications of job applicants to determine if they meet established requirements.
- Organize and prepare clear, concise and accurate reports and correspondence.
- Apply a variety of policies, rules, procedures and regulations affecting assigned functions.
- Identify and analyze problems related to organizational structure, salary levels, classification.
- Develop and evaluate alternative methods for solving human resource problems;
- Analyze jobs in accordance with recognized procedures to determine content domain for examination development.
- Review written position descriptions and analyzes duties and responsibilities for classification purposes
- Work independently and follow instructions.
- Develop and maintain filing and record keeping systems.
- Establish and maintain cooperative working relationships with others, including court staff, judicial officers, attorneys, supervisors, co-workers, other agencies and the public.
- Maintain confidential information according to legal standards and/or court regulations.
- Communicate effectively using the English language, both orally and in writing.
- Make mathematical calculations necessary to carry out assigned functions.
- Type at least 45 words per minute.
- Effectively represent the court in responding to inquiries; provide assistance and address concerns from the public, community organizations and other agencies.
- Employee must have and maintain the following certifications/licenses:
- Possession of a current and valid California driver’s license.
- Employee must not contribute to or create a hostile work environment:
- Employee shall not engage in any activity that unreasonably interferes with the performance of any other employee, such as sexual harassment, unlawful discrimination or any other behavior that unduly demeans or intimidates another employee.
- As an essential function of this position, the employee must be able to handle high levels of stress satisfactorily and be congenial with other employees, and the public.
- Employee must have the following minimum experience or training:
Any combination of experience and education that would provide the required level of knowledge, abilities and certification is qualifying.
A typical way to obtain the required knowledge and abilities would be:
Equivalent to graduation from an accredited college or university with a bachelor’s degree in personnel management, public administration or a closely related field and at least two (2) years experience working in a human resources related position. Additional years of experience working in a Human Resources related position may be substituted for the education on a year for year basis.
- Employee must fulfill the following special requirements:
- Normal manual dexterity an eye-hand coordination; corrected vision to normal range; verbal communication; use of office equipment, including computers, telephones, calculators copiers and FAX machines; lift boxes of stored documents weighing up to 30 pounds.
Depending on assignment, duties may include, but are not limited to, the following:
- Ensures compliance with SB2140 and all other State and Federal laws related to the human resources function.
- Develops and makes recommendations for the adoption of human resources policies and procedures.
- Conducts recruitments for all court position vacancies including but not limited to preparing job announcements, developing recruitment strategies, preparing advertisements, screening applications, coordinating and facilitating interview panels, conducting background checks, and communication with applicants and Court staff on recruitment related issues.
- Engages in Labor & Employee Relations issues including labor contract negotiations and grievance administration.
- Performs job analysis and classification studies.
- Manages a performance evaluation program.
- Maintains court personnel records in compliance with the law and personnel policies.
- Conducts new employee orientations and ensures forms are completed properly.
- Conducts compensation & benefit surveys.
- Advises managers, supervisors, & lead staff on personnel policies, regulations, labor agreements and employment laws and assists them with disciplinary matters.
- Assists in the planning, development and implementation of employee training and advises managers and staff of available training opportunities.
- Provides administrative oversight for the workers’ compensation program to ensure the efficient handling of claims and by keeping all appropriate levels of management informed of their progress to facilitate the injured worker’s earliest possible return to work.
- Counsels employees on the terms and conditions of the court’s personnel policies
- Manages and oversees the Court’s Injury and Illness Prevention Program including required or related training.
- Provides payroll support, creates, tracks and processes personnel actions for promotions and merit increases; distributes counseling memos and annual evaluations for all court employees
- Assists with a wide variety of general administrative projects, providing technical and highly skilled clerical support to administrative staff.
- Prepares letters, correspondence, forms and other documents; maintain copies of documents; operates computers, maintains and updates files and databases; generate computer reports; perform complex word processing projects; operate office equipment; maintain and retrieve archived records.
- Prepares court orders and other legal documents and performs the duties of a deputy clerk as directed.
- Maintains court files.
- Performs other duties as assigned.