Jul. 31, 2014
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Superior Court of California

County of Calaveras

COURT FISCAL MANAGER

 

POSITION DEFINITION:

 

Under general direction, plans, organizes coordinates, and oversees the fiscal operations of the court.  Performs a full range of accounting duties related to fiscal management and analysis, establishes and implements fiscal policies and procedures and maintains financial records and reports of the court and performs other related work as required.

 

DISTINGUIGHING CHARACTERISTICS:

 

This is a management classification with responsibility for planning, organizing and directing the fiscal operations of the court.  Incumbents perform professional level accounting functions and may at times provide direction to technical and clerical staff.  This position is distinguished from the position of Fiscal Services Technician in that the latter performs established clerical accounting duties, while this classification develops and oversees accounting policies and procedures.

 

SUPERVISION RECEIVED AND EXERCISED:

 

This class receives general direction from the Court Executive Officer or Assistant Court Executive Officer and may provide training and direction to clerical employees.

 

QUALIFICATIONS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS:

 

  1. Employee must have proficient knowledge of:
    1. Administrative principles and methods, including program development and implementation.
    2. Principals of accounting, including governmental generally accepted accounting principles, practices and procedures.
    3. Budget preparation, budget control, and financial reporting procedures.
    4. Modern office practices, procedures and equipment.
    5. Computer systems and their application to accounting, preferably in a network environment.
    6. Management information systems and principals including financial management systems.
    7. Methods and processes for the collection of accounts receivables.
  1. Employee must have the ability to:
    1. Develop and implement fiscal policies and procedures in accordance with generally accepted accounting principles and the Trial Court Financial Policies and Procedures Manual developed by the Administrative Office of the Courts.
    2. Accurately establish and maintain financial records.
    3. Prepare and monitor budgets and financial reports.
    4. Apply difficult accounting/financial monitoring and auditing principles and procedures.
    5. Compile, review and analyze financial and statistical data.
    6. Make mathematical calculations necessary to carry out assigned functions.
    7. Establish and maintain cooperative working relationships with others, including judicial officers, attorneys, supervisors, coworkers, other agencies and the public.
    8. Use a personal computer and software, including word processing, spreadsheet, database and other job-related applications and systems.
    9. Provide training and direction to lower level staff.
    10. Follow oral and written directions and use good judgment in recognizing the scope and limit of delegated authority.
    11. Communicate orally and in writing on accounting issues with individuals with varying degrees of accounting familiarity.
    12. Establish and maintain cooperative and professional working relationships with others, including executive staff, judicial officers, coworkers, and other agencies.
    13. Sit for extended periods; frequently stand and walk, or otherwise move within the court facilities; demonstrate normal manual dexterity and hand-eye coordination; maintain corrected hearing and vision to normal range; telephones, calculators, copiers, faxes; perform multiple tasks simultaneously under time constraints.
    14. Maintain strict confidentiality of court management files and information as may be obtained or encountered in the performance of ones duties.
    15. Organize work and set priorities to meet deadlines working within prescribed time constraints.
  1. Employee must have and maintain the following certifications/licenses:
    1. None.
  1. Employee must not contribute to or create a hostile work environment:
    1. Employee shall not engage in any activity that unreasonably interferes with the performance of any other employee, such as sexual harassment, unlawful discrimination or any other behavior that unduly demeans or intimidates another employee.
    2. As an essential function of this position, the employee must be able to handle high levels of stress satisfactorily and be congenial with other employees, judicial officers, supervisors, subordinates, outside contractors, and other agency personnel.
  1. Employee must have the following minimum experience or training:
    1. Any combination of experience and education that would provide the required knowledge and abilities is qualifying.
    2. A typical way to obtain the required knowledge and abilities would be:  Graduation from an accredited college or university with a degree in accounting, finance, business or public administration and three or more years of public sector accounting experience, preferably in a State Trial Court that would provide the required knowledge and abilities.
    3. Professional level accounting experience may be substituted for the required education on a year-for-year basis.
  1. Employee must fulfill the following special requirements:
    1. None.

 

TYPICAL DUTIES:

 

Depending on assignment, duties may include, but are not limited to, the following:

  • Develops and oversees implementation of local financial policies and procedures in accordance with generally accepted accounting principles and the Trial Court Financial Policies and Procedures Manual ensuring court compliance.
  • Prepares and/or oversees the preparation of accounting ledgers, records and systems.
  • Monitors court fiscal systems including the court’s budget.
  • Routinely analyzes court fiscal data keeping executive staff apprised of the court’s condition and status in all fiscally related areas.
  • Maintains ledgers, reports and other financial documentation and examines for technical defects and error; verifies and reconciles financial data to assure accuracy and completeness of information.
  • Collects and analyzes financial information; prepares and/or oversees the preparation of periodic and ad hoc accounting and financial reports including but not limited to the quarterly financial report, payroll reports, and AB1058 reports.
  • Conducts or assists with audits and accounting studies.
  • Development and maintenance of court accounting systems including but not limited to expenditure, revenues, procurement and payroll systems.
  • Implements and monitors control systems for financial and other court record keeping requirements.
  • Develops systems, maintains records and prepares calculations for reimbursement of the cost of services provided by the Court.
  • Evaluates, recommends and utilizes automated record keeping systems for the performance of accounting duties.
  • Coordinates the work of technical and clerical staff as directed.
  • Monitor’s the courts collection program.
  • Performs other duties as assigned.
© 2014 Superior Court Calaveras County